Mail Saastamoinen - RP: extra budget, confirm participation

Dear Ms Post, 
Thank you for your message of 16 November, by which you ask to have your travel and accommodation costs covered when you participate in the Adoption Conference organised by the European Commission and the Council of Europe on 31 November - 1 December 2009. I apologise the delay in replying.

I understand that you represent organisation "Against Child Trafficking". 
I have the pleasure to inform you that the European Commission, given the big success of the joint Conference on adoption, has made available an additional budget to finance the participation of one representative of the NGOs and Academia from the Member States of the European Union and of the Council of Europe which had registered to our Conference within the deadline.

Therefore, I kindly ask you to confirm that "Against Child Trafficking" is interested in taking advantage of this possibility and, if this is the case, to communicate to Ms Patrizia De Luca (patrizia.de-luca@ec.europa.eu), as soon as possible, the name of the person to be reimboursed.

In order to allow a swift reimboursement of her/his travel and accomodation fees, I kindly remind you to keep a copy of your travel tickets and hotel invoices. The reimboursement will be done by the agency working with us in the practical organisation of the conference. To this end, the responsible person will contact you in due time.

Yours,

Salla Saastamoinen 
-------------------------- 
Head of Unit 
JLS.E.2 - Civil Justice 
Directorate General Justice, Freedom and Security 
Tel.             +32-2-296.94.63       
Gsm.             +32-498-96.94.63       
E-mail: salla.saastamoinen@ec.europa.eu

http://ec.europa.eu/civiljustice/ 
http://ec.europa.eu/justice_home/judicialatlascivil/html/index_en.htm

From: Roelie Post [mailto:HYPERLINK "mailto:roelie.post@gmail.com"roelie.post@gmail.com]
Sent: Monday, November 16, 2009 4:34 PM
To: DE LUCA Patrizia (JLS)
Subject: Fwd: Adoption Conference - Hilton Hotel special price

Dear Ms. De Luca, 
My colleague Mr. Arun Dohle and myself have registered for the Strasbourg Adoption Conference. 
According to your travel agency, our travel/hotel costs can not be reimbursed as we are not part of the specially invited NGOs.

We have now been informed by one of our contacts that you have been able to add persons to the 'invited guests' list. 
As ACT holds extensive experience and knowledge on the theme of the conference, we kindly request to be added to the 'invited guests' list too and thus have our travel and hotel costs reimbursed.

For your information, I am a civil servant of the European Commission, seconded to ACT by the European Commission. 
Sincerely, 
Drs. Roelie Post 
http://againstchildtrafficking.org