AGM - October 2005
AGM - October 2005
Minutes of the Annual General meeting of the Love of Christ Ministries (TLC) held at Plot 13, Bronkhorstfontein, Eikenhof on 27th October 2005 at 07:30 pm.
Welcome
Fiona McLachlan Welcomed all to the meeting, which was opened with a prayer by Thea Jarvis.
Attendance Register and Apologies
The Attendance Register was signed by all present and is attached. Apologies were received from Dr Mantoa Mokhachane and Mr Mike Wilmot.
Acceptance of the minutes
The minutes were accepted by a unanimous show of hands.
Report of the Chairperson
Fiona McLachlan Reported on the year under review.
Registration as a Children's home had taken place during the year under review.
The main aim for the coming year was to consolidate. We had come a long way.
Points requiring attention are:
Electrical Upgrade
Motor Vehicles to be sorted out
Pool Requiring attention / moving
School completion
Security
Sewerage
Volunteer Accommodation
The prospect of employing a paediatrician for 1 day a week was mooted. Fiona explained the benefits of this move, which was favourably received by all present.
Fiona thanked Thea and the Jarvis family, Jo, Warren, all our Donors, the committee and our precious volunteers for all their input during the year.
Acceptance of the Chairperson's report was proposed by Pippa Jarvis and seconded by Thea Jarvis. It was accepted by a show of hands.
Report of the Executive Director
Thea Jarvis presented a written report for the year under review. Acceptance of the Chairperson's report was proposed by Mark Kaplan and seconded by Fiona McLachlan. It was accepted by a show of hands.
Administrators' Report
Treasurer' Report
Vivienne Gruneberg presented an abridged set of Financial Statement for the year ended 28 February 2005. The full detail is available for review at the TLC offices at any time.
Expenditure
Expenses were down on the previous year, due mainly to the vat debit of the previous year. The accounts were fully departmentalised. Good control over all departments was evident in the financials. All increases in expenditure were explainable due to the circumstances pertaining to the individual lines.
Electricity and water had increased dramatically year on year, due mainly to sewerage and water tanks.
Medical costs were high due to increased numbers, and lack of government input.
Security was high due to fencing, gates and guarding services.
Telephone expenses were down on the previous year due to networking and better use of email.
Balance Sheet
Although Accounts payable are high, creditors were paid 30 days with a maximum over the year of 45 days.
The VAT registration is complete and the refund added substantially to the year's income.
Vivienne mooted a vote of thanks to our Accountants for a a job well done.
Vivienne moved her report for adoption. Proposed by Mark Kaplan and seconded by Warren Jones. The report was accepted by a show of hands.
Other Operations Report
School Report
Pippa Jarvis presented the written School Report
Pippa moved her report for adoption. Proposed by Patricia De Meillon and seconded by Mark Kaplan. The report was accepted by a show of hands.
Admin Report, Volunteer Report and Baby Placements
Warren Jones presented the Admin Report
Warren Jones presented the Volunteer Report
Warren Jones presented the Baby Placement and Nursery Report
Warren moved the reports for adoption. Proposed by Vivienne Gruneberg and seconded by Mark Kaplan. The report was accepted by a show of hands.
Acknowledgement and Appointment of Auditors
Fiona McLachlan thanked the Auditors from the chair on behalf of all at TLC
Appointment of Auditors for the New Year. It was unanimously decided by a show of hands of those present to re-appoint the auditors for the ensuing year.
Memberships
The existing office bearers were re-elected for the ensuing year and there were no further nominations. Khanyi unfortunately had to stand down due to commitments.
General
Nothing was discussed under general
Closure
Fiona McLachlan thanked all present for their attendance.
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